Ediscovery Metadata Planning & Electronic Content Management

Data and record management is a formidable task given the dual challenges of storage capacities that double each year and the ever-increasing rate of data creation. Regulatory compliance changes leading to longer data storage retention intervals are affecting both business and local government entities. Coupled with regulatory changes to Electronically Stored Information (ESI) under the Federal Rules of Civil Procedure (FRCP), few organizations can afford to manage ESI with an ad hoc approach.

Avacuna recognizes the importance of having ESI categorized and organized before the need for a rapid and comprehensive search and retrieval operation can even materialize. Organizations benefit significantly when they know exactly where, why and how ESI can be archived, protected and accessed to satisfy compliance obligations and lower the cost burden of inferior data quality. The good news is that reliable Ediscovery programs require neither a significant re-invention of the wheel nor a large capital investment: the foundation for a reliable Ediscovery governance program can be constructed using existing and well-established IT governance models.

How We Help

• Draft ESI policies and audit plans compliant with regulatory requirements and The Sedona Guidelines
• Develop record management gap analyses and review ESI systems in preparation for Ediscovery audits
• Collaborate with electronic content management vendors to modify functionality as needed to satisfy Ediscovery requirements
• Liason with IT, Legal, Audit and Steering committees tasked with developing Ediscovery policies, controls and processes
• Design and document comprehensive records management programs with Ediscovery controls, processes and comprehensive metadata policy considerations
• Author RFPs and needs assessments of ECM, Ediscovery, compliance, automation, archiving and legal technology vendor capabilities
   

Electronic Content & Record Management Best Practices

Adherence to several fundamental guidelines can help organizations improve data accessibility, simplify compliance with the Federal Rules of Civil Procedure and establish a proactive Ediscovery environment.

This white paper highlights content management principles essential for guiding pragmatic data classification, record retention, safe harbor and metadata policy formation.

To download the complete document, click on the link below